Contracts and Subcontracts
All incoming research award documents are received by ORA and thoroughly reviewed. If necessary, negotiations are performed to revise and/or delete terms and conditions unacceptable to CSM and/or the State of Colorado. (If you are working with a company that has not previously funded a research project, you can provide them with a Research Agreement Template which they can tailor to their needs.) A research account (see Setup Procedures) is set up providing the Principal Investigator with an account number, a copy of the award document, a summary sheet outlining pertinent information regarding his/her project (see Sample Research Project Summary Sheet) and a budget from which to spend. (For a breakdown of Grant Administrators and the departments assigned to them, go to Grant Administrator Assignments.)
Any changes to the award document or problems associated with the work in progress, should be directed to ORA.
All outgoing Subcontracts for research projects are prepared by ORA. The Contract Administrator (Michele Land) will work with the PI to create an agreement. In order to initiate a Subcontract, these forms must be completed: 1) A Subcontract Questionnaire must be filled out by the PI; 2) A Subrecipient Audit Letter must be completed by the subcontractor. 3. PERA certification. 4. W9
, or W8 if international. These forms must be returned to Michele Land in ORA. The subcontractor also needs to provide its indirect cost rate agreement. Once the subcontract is fully executed, the PI must prepare a purchase requisition, which will encumber funds and will be used for reference for incoming invoices.
Federal regulations require that award recipients monitor the financial status of all subrecipients at least annually. This procedure will ensure that CSM is in compliance with the requirement. When setting up an account that includes a subrecipient, data regarding the subrecipient is entered into the Access database to track audit compliance. Please see the Sub Recipient Monitoring Procedures for details on the process implemented to be in compliance with OMB A-133.
The monthly update of project awards can be reviewed at Sponsored Projects Report (Word).
Links:
Purchase Requisition & Purchase Order Approval Process
Staff Directory
Office of Research Administration
303.273.3910
130 Guggenheim Hall
1500 Illinois Street
Golden, CO 80401-1887
Ralph Brown
Director of Research Administration
(303) 273-3538
rabrown@mines.edu
Michele Land
Preaward/Contracts Manager
(303) 273-3405
mland@mines.edu
Johanna Eagan
Contracts & Research Compliance Administrator
(303) 384-2589
jeagan@mines.edu
Sharon Dehmlow
Proposal Manager
(303) 273-3411
sdehmlow@mines.edu
Roberta Lott
Proposal and Subcontracts Administrator
(303) 384-2569
rlott@mines.edu
Karen Haines
Proposal Analyst
(303) 273-3910
khaines@mines.edu
Deborah Rickaby
Post Award Manager
(303) 273-3429
drickaby@mines.edu
Lisa Martinez-Conover
Grant Administrator
(303) 273-3912
lconover@mines.edu
Christina Reveles
Grant Administrator
(303) 384-2293
creveles@mines.edu
Monica Hensen
Grant Administrator
(303) 384-2186
mhensen@mines.edu
Barbara Schneider
Grant Billing Administrator
(303) 273-3269
bschneid@mines.edu
Eleanor Maes
Consortium Manager
(303) 384-2185
emaes@mines.edu